How to Add a Signature in Outlook 2021: A Step-by-Step Guide

When it comes to managing your professional or personal brand, having an effective email signature is crucial. Not only does it provide essential contact information, but it also serves as a marketing channel and a way to make your emails stand out. In this article, we'll explore the process of creating and adding a signature in Outlook 2021.

Outlook offers a versatile range of features that allow you to create custom signatures, making it one of the most flexible email clients available. Whether you're using the desktop application, mobile app, or web version, adding a signature is a straightforward process.

To get started, open your Outlook application on your PC and navigate to the 'File' menu. Clicking on this option will take you to the main settings page, where you can access various options related to your email account.

From here, click on the 'Options' tab located in the list on the right-hand side of the screen. This will open a new window with several sub-options. Select the 'Mail' tab and then press the 'Signatures...' button.

In this window, you'll see a list of existing signatures that are connected to different email accounts you've logged into. You can manage these signatures by editing or deleting them as needed.

To create a new signature, click on the 'New' button at the bottom of the screen. This will open a text editor where you can design your signature using various formatting options and inserting images or links.

When creating your signature, keep in mind that it should be concise and easy to read. You may also want to include essential contact information such as your name, email address, phone number, and social media handles.

Once you've designed your signature, click 'OK' to save the changes. Your new signature will now be available for use in all of your Outlook emails.

In conclusion, adding a signature in Outlook 2021 is a simple process that can help you establish your brand and make your emails more professional. By following these steps, you'll be able to create custom signatures that reflect your personal or professional identity and take your email communication to the next level.

How to add signature in outlook 2021